Sound Familiar?
Most operations managers we work with are dealing with at least three of these every day.
Orders falling through the cracks
When you're juggling suppliers, clients, and deadlines across emails and spreadsheets, things get missed. A supplier update that didn't get actioned. A delivery note that never went out. A client who's been waiting three days for a response nobody sent.
No single source of truth
Information lives in emails, WhatsApp messages, spreadsheets, and someone's notebook. Nobody — including you — can find the definitive answer to "what's the current status of this order?" without asking three different people.
Too much time on manual data entry
Re-entering the same order details into multiple systems, copying supplier confirmations into trackers, and updating statuses by hand. It's time-consuming, error-prone, and nobody on your team became an operations professional to spend their day doing copy-paste work.
You only spot bottlenecks when it's too late
By the time you realise a supplier is behind, a deadline has been missed, or a client's order is at risk, the damage is already done. There's no early warning system — just a pattern of firefighting that repeats week after week.
Here's How Zigaflow Changes That
Every order, every status, in one place
Zigaflow gives you a live view of every active order — what stage it's at, which supplier is handling it, what's been confirmed, and what's still outstanding. No chasing updates from colleagues or hunting through email threads. The information is there when you need it.
One system your whole team works from
Quotes, sales orders, purchase orders, works orders, delivery notes, and supplier communications all live in Zigaflow. Every team member — sales, procurement, ops, and finance — works from the same system with the same information. The single source of truth your operation needs.
Automate the admin that slows your team down
Zigaflow automates the repetitive operational tasks that eat into your team's day — sending order confirmations, triggering procurement steps, chasing supplier updates, and flagging orders that need attention. Your team focuses on the work that actually requires them, not the tasks a system can handle automatically.
Spot problems before they become crises
Zigaflow flags overdue tasks, delayed supplier confirmations, and at-risk orders before they become client problems. Instead of discovering issues when a customer calls to chase, you get the early warning you need to intervene, adjust, and keep the delivery on track.
Trusted by Operations Managers Across the UK
[e.g., Full visibility from day one]
[PLACEHOLDER — Replace with real customer quote. Target format: "I used to spend the first hour of every morning trying to work out where everything was. Now I open Zigaflow and I can see the entire picture in 30 seconds. What's on time, what needs chasing, what's at risk. It's completely changed how I start my day."]
[Customer name]
Operations Manager
[e.g., Zero missed deadlines in 4 months]
[PLACEHOLDER — Replace with real customer quote. Target format: "We were running everything through spreadsheets and email. Things were falling through the cracks every week. Since moving to Zigaflow we haven't missed a deadline in four months. The automated reminders alone have paid for the subscription ten times over."]
[Customer name]
Head of Operations
See How Operations Teams Use Zigaflow in Your Industry
.png)
Frequently Asked Questions
How does Zigaflow handle order tracking across multiple suppliers?
+
Zigaflow gives you a single view of all active orders, each showing its current stage, the supplier responsible, what has been confirmed, and what is still outstanding. Purchase orders are linked directly to the parent sales order, so you can trace the full chain from customer request to supplier confirmation without switching systems or searching through emails. Overdue items are flagged automatically, giving you early visibility of potential delays before they affect your delivery commitments.
Can Zigaflow connect our sales team and our operations team in one system?
+
Yes, this is one of the core benefits of Zigaflow. When a quote is accepted by the sales team, it converts directly into a sales order that the operations team can see immediately — with all the product details, quantities, customer specifications, and any special instructions carried over automatically. There is no manual handover, no re-entry of information, and no risk of details being lost or changed between the quote and the fulfilment stage.
Can I automate routine operational tasks in Zigaflow?
+
Yes. Zigaflow's workflow automation allows you to set up rules that trigger specific actions when certain conditions are met. For example, you can automatically send an order confirmation to a customer when an order is placed, trigger a purchase order to a supplier when a sales order is approved, or flag an order for review when a delivery date is approaching and confirmation has not been received. These automations run in the background, reducing the manual follow-up work that typically falls on operations managers.
Does Zigaflow handle procurement and purchase orders?
+
Yes. Zigaflow includes full purchase order management. You can raise purchase orders directly from a sales order, send them to suppliers, and track confirmation and delivery status all within the same system. Purchase orders are linked to the parent sales order so you always have full traceability from customer order to supplier order. For businesses that use a request-for-quote process with multiple suppliers, Zigaflow also supports RFQs before committing to a purchase order.
How long does it take to get operations running on Zigaflow?
+
Most businesses have their core operations workflow configured and running in Zigaflow within one to two weeks. Unlike enterprise systems that require months of implementation and extensive IT involvement, Zigaflow is designed for operations managers to set up themselves with guidance from the Zigaflow team. You start with your most important workflows — usually order management and procurement — and add automations and additional processes as you go.
Does Zigaflow integrate with our accounting software?
+
Zigaflow integrates directly with Xero, QuickBooks, and FreeAgent. Invoices raised in Zigaflow sync automatically to your accounting platform, and payment statuses update in both directions. This means your operations data and your financial data stay aligned without manual reconciliation, and your finance team can work in the accounting software they're familiar with whilst operations continues in Zigaflow.
Can we try Zigaflow before committing?
+
Yes. Every Zigaflow plan includes a 14-day free trial with no credit card required. You can set up your order workflow, test procurement processes, and invite your team to use the system with real data during the trial period. If you'd prefer a guided tour first, you can book a 30-minute demo and the team will walk you through the operational workflows most relevant to your business.
More Than a Project Tool. Simpler Than an ERP.
vs. CRMs
Unlike project management tools, Zigaflow connects your operations directly to your quotes, purchase orders, and invoices. When a supplier is delayed, the whole chain updates — not just a task card on a board.
vs. ERPs
Unlike ERPs, Zigaflow doesn't require months of implementation, expensive consultants, or a dedicated IT team. Operations managers can configure workflows themselves and have the system reflecting their actual processes within days.
vs. Spreadsheets
Unlike spreadsheets, Zigaflow gives you a live, shared system where every update is visible to everyone who needs it. No more version control problems, no more hunting for the latest file, no more conflicting information.
