AV Project Management Software Built for the Complexity of Every Installation
Quote complex AV systems accurately, coordinate installation teams, manage equipment procurement, and invoice on completion. Purpose-built for AV integrators and installers.
Automate POs, scheduling, and status updates
Build complex system quotes in a fraction of the time
Invoice on completion every time with automated triggers
Find your specific trade
Audio-Visual covers a range of businesses. Select your specialism for a closer look at how Zigaflow fits your workflow.
AV System Integrators
Multi-room AV systems, complex BOMs and long project cycles require more than a spreadshee…
Explore AV System Integrators→Broadcast & Media Technology
Broadcast equipment suppliers and media technology integrators work to unforgiving deadlin…
Explore Broadcast & Media Technology→Corporate AV & Conferencing
Video conferencing systems, digital collaboration rooms and corporate display installation…
Explore Corporate AV & Conferencing→Digital Signage
Digital signage companies combining hardware supply, software licensing and ongoing mainte…
Explore Digital Signage→Education AV Suppliers
Schools, colleges and universities buy AV through formal procurement. Zigaflow gives educa…
Explore Education AV Suppliers→Live Events & AV Production
Live events AV companies managing crew, equipment, logistics and client expectations acros…
Explore Live Events & AV Production→The operations platform for AV integrators and installation businesses
Audio-visual projects are technically complex, time-sensitive, and involve coordinating multiple teams, suppliers, and clients simultaneously. A single miscommunication — a piece of equipment arriving on the wrong day, a client sign-off missed before installation begins — can derail a project and damage a relationship that took years to build.
Most AV businesses manage this complexity through a combination of email threads, shared spreadsheets, and the knowledge held inside a few key people's heads. When those people are on site, the office has no visibility. When equipment is delayed, nobody has a single place to record the impact on the project timeline. Zigaflow gives AV integrators a connected operational platform that covers quoting, project management, equipment procurement, installation scheduling, and invoicing in one place.
The result is a business where every project — from small boardroom AV upgrades to complex multi-site installations — runs with the same level of operational discipline, regardless of who is managing it.
- Manages complex AV projects from initial quote through to commissioning and sign-off
- Handles equipment procurement with supplier POs, delivery tracking, and cost management
- Coordinates installation teams with scheduling, task management, and real-time updates
- Tracks project costs against budget in real time to protect margins on every installation
- Integrates with accounting software for seamless financial management
Up and running in a few simple steps
Scope and Quote
Build equipment and installation quotes with product specs, cabling requirements, and commissioning time. Apply tiered pricing for supply-only vs supply-and-install.
Get Sign-off
Send quotes with e-signature collection. Manage revisions and track which version the client approved.
Purchase Equipment
Raise purchase orders to AV distributors from the confirmed job. Track order confirmations and expected delivery dates.
Install and Commission
Log installation progress, attach commissioning checklists, and capture sign-off from the client on site.
Invoice the Project
Bill against milestones or project completion. Sync invoices to your accounting software with job cost detail attached.
Want to map out the exact workflow for your business?
Build your workflow free →The problems we solve
Built specifically for your industry - Zigaflow tackles the operational headaches that generic software ignores.
Complex Quotes Taking Too Long
Building a detailed AV system quote — specifying equipment, installation labour, cabling, commissioning, and support — is time-consuming and error-prone when done manually. A missed line item means an unprofitable job.
Zigaflow lets you build complex, multi-section quotes with equipment lists, labour rates, and margin calculations. Save product and labour templates to speed up quoting on similar projects.
Connects with your existing tools and suppliers
Common questions answered
Guides written
for your sector
Rate Card Discipline, Fleet Utilization Tracking, and Annual Fleet Planning for AV Equipment Hire Businesses
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Quote Structure, Contract Terms, and Billing Discipline for Event AV Production Companies
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Sub-Contractor and Specialist Trade Management for AV Systems Integrators: Scope Control, Booking Discipline, and Cost Capture
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Hire Agreement Terms, Kit Tracking, Cross-Hire Management, and Job Costing for AV Equipment Hire Businesses
AV equipment hire businesses lose margin through unrecovered damage, unmarked cross-hire costs, and consumable…
Scope of Works, Change Order Management, and Commissioning Documentation for AV Systems Integrators
AV integration projects run on documentation. This resource covers how systems integrators can protect margin …
Equipment and Crew Operations for Event AV Companies: Managing Hire Kit, Sub-rentals, and Job Costs Across Multiple Events
Event AV companies running multiple jobs simultaneously face a common set of operational risks: prep sheets th…
Ready to grow your Audio-Visual business?
Join hundreds of businesses already using Zigaflow to streamline their operations.