Job Bag
A physical or digital folder holding all documents for a specific production order, including the client brief, approved artwork, decoration specification, supplier purchase orders, and delivery instructions.
A job bag is the complete document record for a specific production order, used widely in promotional merchandise, print, embroidery, and kitting businesses. When an order is confirmed, a job bag is opened. Into it goes every document relevant to that order: the client brief and product specification, the approved artwork file or proof, decoration method and any relevant colour references, supplier purchase orders raised, and packing and delivery instructions.
The job bag travels with the order through production. It is the single source of truth for every person who handles that job - the account manager checking artwork status, the warehouse picking blank goods, the decorator confirming the spec, or the logistics team preparing the shipment.
Why Job Bags Matter at Volume
For a business running a handful of active orders, keeping information in email is manageable. For a distributor running 40 to 100 jobs simultaneously - each with multiple products, multiple suppliers, and its own artwork and decoration spec - fragmented information causes errors. Wrong artwork applied. Incorrect quantities picked. A PMS colour reference missed. A shipment sent to the wrong address because the delivery instructions were in an email nobody re-read.
A job bag enforces a single point of reference. The person handling the job doesn't need to ask the account manager for the spec or search through an inbox. Everything is in the bag, in the sequence needed to complete the order.
Digital job bags
In a job management platform like Zigaflow, all order documents - purchase orders, approved proofs, delivery notes - are stored against a single job record. This functions as a digital job bag that every team member can access and that updates automatically as the order progresses.
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