← All workflows
Workflow Scenario

Supplier Sample Request and Approval Process

7 steps. Clear process. Quality assured.

Step by step
1
Sample Type ConfirmationJobs

Confirm whether pre-production or spec sample is required and clarify requirements with customer

2
Written Sample RequestPurchase Orders

Send detailed written request to supplier including job details, artwork specifications, and decoration requirements

3
Lead Time and Cost ConfirmationPurchase Orders

Confirm sample delivery timeline and costs with supplier, including refund terms for sample charges

4
Sample ProcessingPurchase Orders

Process the sample request through procurement workflow and track progress

5
Quality ReviewJobs

Review received sample against specifications and quality standards

6
Customer ApprovalJobs

Present sample to customer for approval and document feedback or changes required

7
Final DocumentationJobs

Record final approval status and update job records with sample outcomes

What this workflow solves

Sample requests often lack critical details leading to incorrect samples and delays

No clear process for tracking sample costs and refund terms with suppliers

Customer approval feedback gets lost between teams causing production delays

Frequently asked questions

See it live

Want to see this workflow in Zigaflow?

Book 30 minutes with Tim and we'll run through your exact process live.

Book a free demo →Build your own workflow
Related workflows
Procurement

Construction Sub-Contractor Payment Application

Covers the process a main contractor follows when a sub-contractor submits a payment application - from scope check and certification through purchase order, invoice matching, and confirmed payment processing.

View workflow →
Procurement

Onboarding a New Supplier

Streamline your supplier onboarding process from initial requirements definition through assessment and approval. Ensure compliance and minimize procurement risks.

View workflow →
Procurement

Processing a Supplier Credit Note

Handle supplier discrepancies from delivery inspection through credit note processing. Document issues, manage supplier communications, and track financial resolutions.

View workflow →
Workflow Builder

Got a different workflow?

Describe your process in plain English and we'll map it to Zigaflow in seconds.

Build my workflow →