How Periodic Re-Configuration of Your Customer's Workspace Improves Their Productivity

Static office layouts are becoming a thing of the past. Forward-thinking companies are discovering that reconfiguring their workspace periodically can be a powerful strategy for enhancing employee productivity, satisfaction and overall well-being in the office. A study by Dell in 2019 found that nearly 75% of UK office workers would consider leaving their organisation if their workplace environment didn't inspire them to fill their role.

See how regular re-configuration helps your customers - and how you can help them and build a better relationship with them.

The Productivity Imperative

Research has shown the profound impact of workspace design on organisational performance. A well-designed workspace can increase productivity by up to 20%, making strategic layout changes a critical consideration for businesses seeking a competitive advantage.

The Psychological Benefits of Workspace Flexibility

Periodic workspace reconfiguration goes beyond just the office aesthetic. Psychologists have found that rearranging furniture can trigger a neurological shift, increasing dopamine levels (associated with pleasure and rewards) whilst reducing cortisol (a stress hormone). New offices and refreshed designs have 47% of employees reporting lower stress levels. Rearranging furniture can also help individuals become more adaptable to change in general, as the flexibility can be beneficial for overall mental resilience.

Key Strategies for Effective Workspace Reconfiguration

Employee-Centric Design

Involving employees in a fresh workspace design is not just a courtesy, it's a productivity strategy. Studies show that employees who have control over their workspace layout can be up to 32% more productive. By utilising feedback and allowing input, organisations can boost job satisfaction, increase a sense of autonomy and create spaces that genuinely support work processes.

Implementing a Biannual Layout Refresh Plan

Here is an example 12 week plan to follow:

1. The Assessment Phase - Weeks 1- 2

• Conduct employee surveys to gather feedback on the efficiency of the current layout.

• Analyse space utilisation data to identify underused or overcrowded areas.

• Review recent project needs and upcoming business goals.

2. The Design Phase - Weeks 3 - 4

• Create 2 to 3 layout options based on assessment findings.

• Incorporate flexible furniture solutions to facilitate easy rearrangement.

• Ensure that the designs accommodate different work modes, for example: collaboration and focus zones.

3. Employee Input - Week 5

• Present the layout options to employees for feedback.

• Organise small focus groups to discuss the proposed changes.

• Collect and analyse employee preferences and concerns.

4. Implementation - Weekend/After Hours

• Rearrange furniture and equipment according to chosen layout.

• Ensure all technology and connectivity is properly set up.

• Create clear signage for any major changes in space allocation.

5. The Adaptation Period - Weeks 6 - 8

• Allow employees to adjust to the new layout.

• Gather initial feedback on the changes.

• Make minor adjustments as needed.

6. Evaluation - Week 12

• Conduct a post-change survey to assess the impact on productivity and satisfaction.

• Analyse any changes in collaboration patterns and space utilisation.

• Document lessons learned for future layout changes.

Investing in Modular Furniture Solutions

Modular furniture offers multiple advantages, not only does its flexibility make it ideal for easy reconfiguration, it also supports different work styles. Embracing modular furniture means that there is no need for extra furniture purchases when refreshing the workspace, saving money and reducing environmental waste.

Promoting Movement and Well-Being

Thoughtful reconfiguration encourages more physical movement throughout the day, something that is difficult for many office workers who spend most of the day seated. By implementing sit-stand desks, creating walking paths, or positioning frequently used amenities strategically to get people moving around, employees will feel more inspired and fulfilled by their working environment.

Becoming a Strategic Partner in Workplace Transformation…

Effective workspace reconfiguration is not simply moving furniture - it's creating dynamic and responsive environments that adapt to evolving business needs and support employee well-being. By investing in flexible, thoughtful design, organisations can unlock significant improvements in productivity, satisfaction and overall performance in the workplace.

Offering this advice to clients allows office furniture providers to position themselves as not just suppliers, but strategic partners in workplace transformation. Sharing these insights demonstrates a commitment that extends beyond product sales, helping clients to create more dynamic and productive workspaces, whilst helping the provider to appear as a thoughtful, value-adding partner genuinely invested in sustainable workplace solutions.