What is scheduling software
Scheduling software or sometimes known as a scheduling system is used by organisations to manage and allocate their resources and time. Software such as this is used to manage both internal company activity as well as external planning such as company events. Ultimately, their purpose is for planning and organising in advance, and generally helps to increase productivity and ensure no conflicts or overlapping of activities. Most mainstream media companies use scheduling systems to allocate programs to time slots on television to increase efficiency.
Why use scheduling software?
Resource allocation within business used to require a full-time position but with the advancements of technology within the software, many businesses are looking to automate employee scheduling in order to improve work efficiency, reduce costs and time spent allocating resources. Furthermore, utilising this can reduce the responsibilities of employees by automating daily schedules, allocating meetings, keeping track of equipment in use and much more.
What are the benefits?
Keep employees on the same page
With efficient software, all your resources and availabilities should be displayed in one clean interface for all your staff to view and use. Employee scheduling software can significantly aid in keeping track of everything your business requires. With one centralised location for your scheduling needs, your management and staff stay informed of any alterations.
Reduce conflicts of availability
Minimise the errors in time off requests, as well as keep employee satisfaction high by staying on top of schedules and eliminating human error. This makes it easier for your staff to collaborate as they should have access to the information on each other's availabilities.
Create social media and marketing timelines
With some scheduling software and platforms, you have the ability to create a pipeline of posts to be listed at a time of your choice automatically. With this, you can build up months, if not more, worth of posts to always keep your social media presence active. The same can be said for email marketing, where you have the option to schedule weekly updates to your email marketing lists.
Time and attendance tracking
With flexible working hours becoming more common, employees working from home has become a common occurrence. Keeping track of employees that aren't physically in the work environment raised an initial challenge that many employers turned to scheduling software to help them organise a new flexible workforce.
Stay compliant with labour laws
Scheduling software can have the capability to be parameter-driven specific to your business needs. This helps significantly as you can set these parameters around local labour laws effectively tracking overtime and employee breaks making sure you're abiding by regulations.
Is scheduling software for you?
Not all business needs are the same, some might be pretty simple whereas others need complex systems. Furthermore, not all business management solutions are either, some are designed to solve one simple problem, whilst others are there to encompass all your business processes into one centralised system. At Zigaflow, we saw the pain points organisations face and wanted to provide effective software to streamline many of your repetitive business processes to free up your valuable time to focus on growth. If this sounds like a solution you would like to implement, book a demo with us today.