You might already be using purchase orders, but you definitely won’t be doing it like this.
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A purchase order system for sending and tracking Purchase Orders in your business is such a fantastic tool. Yes, your accounting software may send out purchase orders, which is great! However, these tend to be no more than a piece of paper and some numbers.
You can get some huge benefits in using our Purchase Order software over your accounting software. One day, you’ll wonder how you ever managed without it.
With our Purchase Order module, every Purchase Order across all your suppliers can be viewed from one place without having to switch from one page to the next. Quotes and/or jobs are referenced on each Purchase Order, allowing you to follow the process from start to finish and not get lost along the way.
Not only that, but anything that is due or overdue are highlighted for your convenience, so you can address them without wasting time.
With this module, you can easily create new Purchase Orders either from scratch, from a pre-build, or from a Microsoft Excel spreadsheet. Simply fill in the relevant details (including but not limited to the supplier, description, invoice address, etc.), save your changes, then export your Purchase Order in the form of a spreadsheet, PDF or even email.
Would you like a more intuitive way to manage your Purchase Orders?
With our Purchase Order module, you have the ability to view some or all of your purchase orders in a Gantt Chart, clearly showing the status of each item and the date from the date required field. You can use this to keep on top of stock coming in without wasting valuable time.
Booking in your stock should be easy, right? Unfortunately, this isn’t the case for everyone. At Zigaflow, we want to change that.
You can quickly book in stock within the purchase order interface. Each record will then keep track of any shortages on your delivery so you can ensure you are always on top of the process.
How would you like to be able to automatically send reminders to your suppliers?
You can set up automatic reminder emails you can send to suppliers for instance where they have not confirmed receipt of your purchase order, or several days in advance of the expected stock date.
Would you like more control over how your Purchase Orders appear to your customers? Perhaps you want to really wow new customers with your presentation?
Our Purchase Order templates are easily customised and give you full control over what information is displayed and where. You can also change colours, fonts, layouts and more to perfectly match your business’s brand and style.
Below is a selection of frequently asked questions, you will find a number of these through the site relevant to the information on those pages. If you cannot find an answer to a question, do not hesitate to get in touch.
A purchase order software (sometimes also referred to as requisition software) is an application which allows you to create and send PO's to suppliers.
These types of software are initially a control mechanism to ensure there are no discrepancies between what you order and the supplier invoice you receive.
Using a software outside your accounting software usually offers much more power and provides benefits in timesaving across your business.