A breath of fresh air

There's so many different elements to the HVAC industry, whether you deal with commercial, residential, educational, a mix or all of the above.

You have installations, maintenance & servicing.

Some of your products have a huge number of variants to make up the finished units, and systems need to be designed, calculations made - it is an intricate, technical industry.

Fortunately, we have worked with a number of HVAC businesses over the years, and we have everything in Zigaflow to help you better manage your business processes and customer interactions.

From the point of surveying and preparing a customer quotation through to servicing visits, asset lifecycle tracking and beyond - it's all in here.

With extensive reporting throughout, you are sure to find everything you need to run and manage your business better.

Bring Your Documents to Life

Use product images to improve the appeal of your quotes
Swap between different quote appearances for different types, such as Air Conditioning, Refrigeration, Heat Pumps or servicing
Use different terms and conditions for each quote or job type
Create your own PDF quote templates
Add product specifications to your quotes or let Zigaflow automatically create or add them from products specifications stored in the system
Bundle items together, such as cooling units and their fittings to add to the quote or job with one click
Automatically create and complete safety certificates and forms

Freedom To Customize

Not happy with look or design any of the templates on the system? Simply create your own using Microsoft Word and upload it to Zigaflow.

Start by downloading one of our existing templates and edit, add and modify to your hearts content as long as you follow our template guidelines.

Add photos, adjust layouts and change fonts.

If you have an existing design for your quotations, invoices, etc. and would like to carry that over into Zigaflow, contact us and our team will recreate it in Zigaflow to get you up and running as quickly as possible.

Workflow Made Easy

Add products and services from your price list or add one-off items to your quotes and jobs
Create templates for frequent quotes or jobs, such as services, refrigeration and cassette installations. These save you time and also ensure you won’t miss anything off
Allow your staff to add photos onsite to a quote or job directly from their smartphones, either to improve the look of quote or as proof that a job has been completed
Create your own product and services price list and upload your suppliers’ lists
Use different price lists per customer
Split quotes into maintenance and one-off purchases
Optionally split your prices into equipment and labour
Email your quote, job confirmation and invoices to your client with the click of a button and see when they have opened them
Convert quotes to jobs with one click
Create purchase orders (PO’s) with one click, copying all relevant details over from the quote or job
Monitor PO’s on one screen to ensure they are delivered when you need them
The system can handle hundreds and thousands of sites for each client
Create invoices from jobs and invoices. Send directly to your clients and export to your accounts system with the click of a button

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We have increased our output of quotations by 300%

The beauty of Zigaflow's quotation software is that it is intuitive, user friendly and can be modified to work around our business without compromise. In 18 months we have been able to increase our output of quotations by 300% and, with the inbuilt online quotation approval, our customers have been able to sign off on their quotations without any delays.

Chris Lehr

Create Quotes with ease

Have used Zigaflow for about 3 or 4 years Any feature we request are always looked at and evaluated and talked about. In the early day with had a visit to our office in Norwich by CSR.

The ability to have both pricing in both GBP EUR The Ability of Kits and all are a product in one place The ability to be able to have groups on the quote - service, Products etc and being able to include in the total or not.

John M

Zigaflow automation improves productivity and profitability

One of our biggest issues was gaining feedback from contractors following a site visit and having to waste employees time chasing photographs to enable our estimating department to produce quotations. Quikflw has pulled all aspects of our operation into one comprehensive package including accounts which allows me to monitor the business on a daily basis. The team at Quikflw are always on hand to resolve any questions arising from operator malfunction or general operational procedures. My team and all of our contractors, several hundred, are reaping the benefits and more importantly, enjoy using the system.

Ease of use for all members of staff. Increased levels of professionalism. The adaptability of forms and contracts for clients & our contractors. Real-time capture of on-site engineers reports & photographs. Easy overview of all aspects of our operation and individuals performance. Flexibility throughout.

Ken V

Easy to use and customise

I am getting everything I require through the Zigaflow system plus more bonuses than I would’ve expected. The cost was well within our budget and the only extras are those available any time I wish to upgrade at any time.

The set-up is personal and very helpful and I am extremely happy with everything, especially how easy the system is to use and customise. Thanks again – One more very happy customer.

Software for HVAC